Window: Import GL Journal
[Created: 07/06/2003 - Updated: 03/06/2021 ]
Description: Import General Ledger Journals
Help: You way want to check the balance of the import with "Validate Only" before importing. Unbalanced Journals are imported; the handling is based on your settings for the posting process. The optional balance check checks the entire import, not individual batches and journals.
Tab: General Ledger
[Created: 07/06/2003 - Updated: 15/01/2024 ]
Description: Import General Ledger
Help: A new Journal Batch is created, if the Batch Document No or accounting schema are different. A new Journal is created, if the Document No, Currency, Document Type, GL Category, Posting Type or Accounting type is different. You can also force the creation of a new Batch or Journal by selecting the create new flag.Please note that there are three Organization Fields: The Document Organization is the owner of the document and set directly or per parameter default. The Organization is part of the accounting key and only required if no Valid Account Combination is specified; If not defined it is derived from the Document Organization. The Transaction Organization is part of the account combination.The optional balance check applies to the entire import, not for individual batches or journals.The document numbers will be overwritten if the document type is not set to manual sequences.
Tab Level: 0
Table 10: General Ledger - Fields
Table: Report Parameters
| Name | Description | Help | Technical Info |
|---|---|---|---|
| Import GL Journal | Import General Ledger Journal | i_gljournal.I_GLJournal_ID numeric(10) ID | |
| Imported | Has this import been processed | The Imported check box indicates if this import has been processed. | i_gljournal.I_IsImported character(1) Yes-No |
| Import Error Message | Messages generated from import process | The Import Error Message displays any error messages generated during the import process. | i_gljournal.I_ErrorMsg character varying(2000) String |
| Journal Batch | General Ledger Journal Batch | The General Ledger Journal Batch identifies a group of journals to be processed as a group. | i_gljournal.GL_JournalBatch_ID numeric(10) Search |
| Tenant Key | Key of the Tenant | i_gljournal.ClientValue character varying(40) String | |
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | i_gljournal.AD_Client_ID numeric(10) Table Direct |
| Document Org | Document Organization (independent from account organization) | i_gljournal.AD_OrgDoc_ID numeric(10) Table | |
| Batch Document No | Document Number of the Batch | i_gljournal.BatchDocumentNo character varying(30) String | |
| Create New Batch | If selected a new batch is created | Note that the balance check does not check that individual batches are balanced. | i_gljournal.IsCreateNewBatch character(1) Yes-No |
| Batch Description | Description of the Batch | i_gljournal.BatchDescription character varying(255) String | |
| Journal | General Ledger Journal | The General Ledger Journal identifies a group of journal lines which represent a logical business transaction | i_gljournal.GL_Journal_ID numeric(10) Search |
| Journal Document No | Document number of the Journal | i_gljournal.JournalDocumentNo character varying(30) String | |
| Create New Journal | If selected a new journal within the batch is created | Note that the balance check does not check that individual journals are balanced. | i_gljournal.IsCreateNewJournal character(1) Yes-No |
| Account Schema Name | Name of the Accounting Schema | i_gljournal.AcctSchemaName character varying(60) String | |
| Accounting Schema | Rules for accounting | An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar | i_gljournal.C_AcctSchema_ID numeric(10) Table Direct |
| Posting Type | The type of posted amount for the transaction | The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction. | i_gljournal.PostingType character(1) List |
| Budget | General Ledger Budget | The General Ledger Budget identifies a user defined budget. These can be used in reporting as a comparison against your actual amounts. | i_gljournal.GL_Budget_ID numeric(10) Table Direct |
| Document Type Name | Name of the Document Type | i_gljournal.DocTypeName character varying(60) String | |
| Document Type | Document type or rules | The Document Type determines document sequence and processing rules | i_gljournal.C_DocType_ID numeric(10) Table Direct |
| Category Name | Name of the Category | i_gljournal.CategoryName character varying(60) String | |
| GL Category | General Ledger Category | The General Ledger Category is an optional, user defined method of grouping journal lines. | i_gljournal.GL_Category_ID numeric(10) Table Direct |
| Account Date | Accounting Date | The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. | i_gljournal.DateAcct timestamp without time zone Date |
| Period | Period of the Calendar | The Period indicates an exclusive range of dates for a calendar. | i_gljournal.C_Period_ID numeric(10) Table Direct |
| Journal Line | General Ledger Journal Line | The General Ledger Journal Line identifies a single transaction in a journal. | i_gljournal.GL_JournalLine_ID numeric(10) Search |
| Line No | Unique line for this document | Indicates the unique line for a document. It will also control the display order of the lines within a document. | i_gljournal.Line numeric(10) Integer |
| Description | Optional short description of the record | A description is limited to 255 characters. | i_gljournal.Description character varying(255) String |
| Source Debit | Source Debit Amount | The Source Debit Amount indicates the credit amount for this line in the source currency. | i_gljournal.AmtSourceDr numeric Amount |
| Source Credit | Source Credit Amount | The Source Credit Amount indicates the credit amount for this line in the source currency. | i_gljournal.AmtSourceCr numeric Amount |
| ISO Currency Code | Three letter ISO 4217 Code of the Currency | For details - http://www.unece.org/trade/rec/rec09en.htm | i_gljournal.ISO_Code character(3) String |
| Currency | The Currency for this record | Indicates the Currency to be used when processing or reporting on this record | i_gljournal.C_Currency_ID numeric(10) Table Direct |
| Currency Type Key | Key value for the Currency Conversion Rate Type | The date type key for the conversion of foreign currency transactions | i_gljournal.ConversionTypeValue character varying(40) String |
| Currency Type | Currency Conversion Rate Type | The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. | i_gljournal.C_ConversionType_ID numeric(10) Table Direct |
| Rate | Currency Conversion Rate | The Currency Conversion Rate indicates the rate to use when converting the source currency to the accounting currency | i_gljournal.CurrencyRate numeric Number |
| Accounted Debit | Accounted Debit Amount | The Account Debit Amount indicates the transaction amount converted to this organization's accounting currency | i_gljournal.AmtAcctDr numeric Amount |
| Accounted Credit | Accounted Credit Amount | The Account Credit Amount indicates the transaction amount converted to this organization's accounting currency | i_gljournal.AmtAcctCr numeric Amount |
| UOM | Unit of Measure | The UOM defines a unique non monetary Unit of Measure | i_gljournal.C_UOM_ID numeric(10) Table Direct |
| Quantity | Quantity | The Quantity indicates the number of a specific product or item for this document. | i_gljournal.Qty numeric Quantity |
| Combination | Valid Account Combination | The Combination identifies a valid combination of element which represent a GL account. | i_gljournal.C_ValidCombination_ID numeric(10) Search |
| Org Key | Key of the Organization | i_gljournal.OrgValue character varying(40) String | |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | i_gljournal.AD_Org_ID numeric(10) Table Direct |
| Account Key | Key of Account Element | i_gljournal.AccountValue character varying(40) String | |
| Account | Account used | The (natural) account used | i_gljournal.Account_ID numeric(10) Search |
| Business Partner Key | Key of the Business Partner | i_gljournal.BPartnerValue character varying(40) String | |
| Business Partner | Identifies a Business Partner | A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson | i_gljournal.C_BPartner_ID numeric(10) Search |
| Product Key | Key of the Product | i_gljournal.ProductValue character varying(40) String | |
| UPC/EAN | Bar Code (Universal Product Code or its superset European Article Number) | Use this field to enter the bar code for the product in any of the bar code symbologies (Codabar, Code 25, Code 39, Code 93, Code 128, UPC (A), UPC (E), EAN-13, EAN-8, ITF, ITF-14, ISBN, ISSN, JAN-13, JAN-8, POSTNET and FIM, MSI/Plessey, and Pharmacode) | i_gljournal.UPC character varying(30) String |
| SKU | Stock Keeping Unit | The SKU indicates a user defined stock keeping unit. It may be used for an additional bar code symbols or your own schema. | i_gljournal.SKU character varying(30) String |
| Product | Product, Service, Item | Identifies an item which is either purchased or sold in this organization. | i_gljournal.M_Product_ID numeric(10) Search |
| Project Key | Key of the Project | i_gljournal.ProjectValue character varying(40) String | |
| Project | Financial Project | A Project allows you to track and control internal or external activities. | i_gljournal.C_Project_ID numeric(10) Search |
| Campaign Key | Text key of the Campaign | i_gljournal.CampaignValue character varying(40) String | |
| Campaign | Marketing Campaign | The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. | i_gljournal.C_Campaign_ID numeric(10) Table Direct |
| Activity Key | Text key for Activity | i_gljournal.ActivityValue character varying(40) String | |
| Activity | Business Activity | Activities indicate tasks that are performed and used to utilize Activity based Costing | i_gljournal.C_Activity_ID numeric(10) Table Direct |
| Sales Region Key | Text key of the Sales Region | i_gljournal.SalesRegionValue character varying(40) String | |
| Sales Region | Sales coverage region | The Sales Region indicates a specific area of sales coverage. | i_gljournal.C_SalesRegion_ID numeric(10) Table Direct |
| Trx Org Key | Key of the Transaction Organization | i_gljournal.OrgTrxValue character varying(40) String | |
| Trx Organization | Performing or initiating organization | The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. | i_gljournal.AD_OrgTrx_ID numeric(10) Table |
| Location From | Location that inventory was moved from | The Location From indicates the location that a product was moved from. | i_gljournal.C_LocFrom_ID numeric(10) Table |
| Location To | Location that inventory was moved to | The Location To indicates the location that a product was moved to. | i_gljournal.C_LocTo_ID numeric(10) Table |
| User Element List 1 | User defined list element #1 | The user defined element displays the optional elements that have been defined for this account combination. | i_gljournal.User1_ID numeric(10) Search |
| User Element List 2 | User defined list element #2 | The user defined element displays the optional elements that have been defined for this account combination. | i_gljournal.User2_ID numeric(10) Search |
| Import Journal | Import General Ledger Batch/Journal/Line | The Parameters are default values for null import record values, they do not overwrite any data. | i_gljournal.Processing character(1) Button |
| Processed | The document has been processed | The Processed checkbox indicates that a document has been processed. | i_gljournal.Processed character(1) Yes-No |